This bill has been amended

Bill S1073-2011

Requires director of the budget to compile and make public a report showing cash disbursements made on behalf of each entity during the preceding 6 months

Requires the director of the budget to compile and make public a report for each state agency, covered authority and the judiciary showing cash disbursements made on behalf of each entity during the preceding six months.

Details

Actions

  • Jan 5, 2011: REFERRED TO FINANCE

Memo

BILL NUMBER:S1073

TITLE OF BILL:

An act to amend the state finance law, in relation to agency expenditure reporting

PURPOSE:

The purpose of this legislation is to require each State agency, covered authority and the Judiciary to make public an expenditure report itemizing all cash disbursements made during the appropriate reporting period.

SUMMARY OF PROVISIONS:

Section One: Requires the Director of the Budget on or before May 15 and November 15 of each year to compile and make public an expenditure report for each State agency, covered authority and the Judiciary and any 501(c)(3) not-for-profit corporation affiliated with the State University of New York showing all cash disbursements made by or on behalf of each entity during the preceding six months ending March 31 and September 30 respectively.

This compilation shall be based upon actual cash disbursements as recorded by the office of the State Comptroller, New York State vouchers and payroll forms submitted by each State agency, covered authority or the Judiciary. Cash disbursements related to personal service expenses and non-personal service expenses shall be itemized and broken down in detail.

Section Two: The effective date of this legislation shall be on the first of January next succeeding the date on which it shall become law.

JUSTIFICATION:

This legislation is necessary to permit the public a greater awareness of the internal financial workings of each State agency, covered authority and the Judiciary.

While it requires the Director of the Budget to compile certain data pertaining to expenditures. this effort will promote openness in government and financial accountability by the agencies and the Judiciary to the public.

Disclosure of these expenditures should also enable the Legislature and the State Comptroller's Office to more closely monitor the operation of these agencies and will provide a resource document for the future to help determine if the purposes of State government are being met on a semiannual basis by the covered entities.

LEGISLATIVE HISTORY:

2008: S.6358 Passed Senate 62-0; 2009-10: Referred to Senate Finance Committee

FISCAL IMPLICATIONS:

This bill should result in significant cost savings to the state as it will keep the public and legislature fully and regularly appraised of the expenditures of state agencies and authorities.

EFFECTIVE DATE:

This Act would take effect on the first of January next succeeding the date on which it shall have become a law.


Text

STATE OF NEW YORK ________________________________________________________________________ 1073 2011-2012 Regular Sessions IN SENATE January 5, 2011 ___________
Introduced by Sen. DeFRANCISCO -- read twice and ordered printed, and when printed to be committed to the Committee on Finance AN ACT to amend the state finance law, in relation to agency expenditure reporting THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. The state finance law is amended by adding a new section 53-e to read as follows: S 53-E. AGENCY EXPENDITURE REPORTING. 1. ON OR BEFORE MAY FIFTEENTH AND NOVEMBER FIFTEENTH OF EACH YEAR, THE DIRECTOR OF THE BUDGET SHALL COMPILE AND MAKE PUBLIC AN EXPENDITURE REPORT FOR EACH STATE AGENCY, COVERED AUTHORITY AND THE JUDICIARY, AS DEFINED BY SECTION TWO-A OF THIS CHAPTER, AND ANY 501(C)(3) NOT-FOR-PROFIT CORPORATION AFFILIATED WITH THE STATE UNIVERSITY OF NEW YORK, SHOWING ALL CASH DISBURSEMENTS MADE BY OR ON BEHALF OF EACH SUCH ENTITY DURING THE PRECEDING SIX MONTHS ENDING MARCH THIRTY-FIRST AND SEPTEMBER THIRTIETH, RESPECTIVELY, WHICH SHALL BE BASED UPON ACTUAL CASH DISBURSEMENTS AS RECORDED BY THE OFFICE OF THE STATE COMPTROLLER, BASED UPON STATE VOUCHERS AND PAYROLL FORMS SUBMITTED BY EACH STATE AGENCY, COVERED AUTHORITY AND THE JUDICIARY, AS DEFINED BY SECTION TWO-A OF THIS CHAPTER. SUCH REPORTS SHALL BE ORGANIZED FOR STATE AGENCIES, BY AGENCY, PROGRAM, FUND AND APPROPRIATION; FOR COVERED AUTHORITIES, BY AUTHORITY AND BY PROGRAM; AND FOR THE JUDICIARY, BY JUDICIAL DEPARTMENT, JUDICIAL DISTRICT AND COURT, INCLUDING THE COURT OF APPEALS, EXCEPT THAT THE OFFICE OF COURT ADMINISTRATION SHALL BE ORGAN- IZED BY PROGRAM AND FUND, AND ALL SHALL PROVIDE THE FOLLOWING LEVEL OF DETAIL: A. FOR CASH DISBURSEMENTS RELATED TO PERSONAL SERVICE EXPENSES: (I) SALARY PAYMENTS TO EACH EMPLOYEE CLASSIFIED AS NON-COMPETITIVE UNDER THE CIVIL SERVICE LAW, EACH EMPLOYEE OF A 501(C)(3) NOT-FOR-PROFIT CORPORATION AFFILIATED WITH THE STATE UNIVERSITY OF NEW YORK AND EACH JUDGE AND JUSTICE WHO WORKED IN ANY ENTITY COVERED BY THIS SECTION AND
WHO RECEIVED SALARY PAYMENTS AT ANY TIME DURING THE REPORTING PERIOD WILL BE LISTED, ALONG WITH THEIR NAME, SERVICE DATES, JOB TITLE, PAYROLL TYPE AND TOTAL AMOUNT PAID. ANY ADDITIONAL COMPENSATION PAID DURING THE REPORTING PERIOD SHALL BE SEPARATELY LISTED FROM SALARY PAYMENTS. ANY PAYMENT FOR HOLIDAY OR OVERTIME PAY MADE TO EACH SUCH EMPLOYEE DURING THE REPORTING PERIOD SHALL BE SEPARATELY LISTED, ALONG WITH DATES RELATED TO SUCH HOLIDAY OR OVERTIME PAY; AND (II) ALL SALARY PAYMENTS RECEIVED DURING THE REPORTING PERIOD BY ALL EMPLOYEES CLASSIFIED AS COMPETITIVE UNDER THE CIVIL SERVICE LAW, SHALL BE LISTED BY CATEGORY OF TITLE. ANY PAYMENT FOR HOLIDAY OR OVERTIME PAY MADE TO SUCH EMPLOYEES DURING THE REPORTING PERIOD SHALL BE SEPARATELY LISTED BY CATEGORY OF TITLE. B. FOR CASH DISBURSEMENTS RELATED TO NONPERSONAL SERVICE EXPENSES: (I) FOR SUPPLIES AND MATERIALS, EQUIPMENT AND CONTRACTUAL SERVICES CASH DISBURSEMENTS, ALL VOUCHERED PAYMENTS MADE ON BEHALF OF EACH STATE AGENCY, COVERED AUTHORITY AND THE JUDICIARY, AS DEFINED BY SECTION TWO-A OF THIS CHAPTER AND ANY 501(C)(3) NOT-FOR-PROFIT CORPORATION AFFILIATED WITH THE STATE UNIVERSITY OF NEW YORK DURING THE REPORTING PERIOD, SHALL BE LISTED SEPARATELY INCLUDING, IF APPLICABLE AND TO THE EXTENT PRACTI- CABLE, THE CHECK DATE, VOUCHER NUMBER, PAYEE NAME, DESCRIPTION AND AMOUNT PAID ACCORDING TO THE SPECIFIC TYPE OF EXPENSE AS CLASSIFIED BY THE COMPTROLLER'S OFFICE PURSUANT TO SECTION FIFTY-TWO OF THIS ARTICLE; AND (II) FOR TRAVEL EXPENDITURES: (1) EACH VOUCHERED PAYMENT FOR TRAVEL MADE BY EACH EMPLOYEE CLASSIFIED AS NON-COMPETITIVE UNDER THE CIVIL SERVICE LAW AND EACH JUDGE AND JUSTICE, LISTING THE NAME OF SUCH EMPLOY- EE ALONG WITH THE DATES AND DESCRIPTION OF TRAVEL, AND THE AMOUNT PAID; AND (2) A SINGLE AMOUNT OF TOTAL VOUCHERED PAYMENTS FOR TRAVEL MADE BY ALL EMPLOYEES CLASSIFIED AS COMPETITIVE UNDER THE CIVIL SERVICE LAW. 2. EACH AGENCY, COVERED AUTHORITY AND THE JUDICIARY SHALL ASSIST THE DIRECTOR OF THE BUDGET IN OBTAINING THE INFORMATION NECESSARY TO PRODUCE SUCH REPORTS. S 2. This act shall take effect on the first of January next succeed- ing the date on which it shall have become a law.

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