Bill S1418-2013

Requires schools that offer continuing education adult classes to maintain student records for a minimum of ten years

Requires schools that offer continuing education adult classes to maintain student records for a minimum of ten years and to notify students of such classes that such records and transcripts will be maintained for such period.

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  • Jan 8, 2014: REFERRED TO EDUCATION
  • Jan 9, 2013: REFERRED TO EDUCATION

Memo

BILL NUMBER:S1418

TITLE OF BILL: An act to amend the education law, in relation to requiring schools that offer continuing education adult classes to maintain student records for a minimum of ten years

PURPOSE: To ensure that continuing education adult schools maintain student records and transcripts for a minimum of ten years, and that students at such schools are aware of this requirement.

SUMMARY OF PROVISIONS: Section 1: Amends subdivision 3 of section 4604 of the education law, as added by chapter 90 of the laws of 1986, requiring continuing education adult schools to maintain student records and transcripts for at least ten years, and to notify students at such schools of this retention policy.

Section 2: Amends the education law by adding a new section 115, directing the education commissioner to promulgate regulations requiring schools that offer continuing education classes to (1) maintain student records and transcripts for at least ten years, and (2) inform students of this retention policy. This section also defines the terms "continuing education adult classes" and "school" for purposes of the proposed section 115 of the education law.

JUSTIFICATION: Currently, continuing education adult schools are not required to maintain student records and transcripts for a specific period of time, and in fact it is discretionary as to when such documentation may be destroyed. These records are often necessary for students to pursue additional education and to receive licensure in certain career fields. As such, maintenance of these records is vital, as it provides the necessary proof that continuing education classes were completed. Additionally, it is important that students are notified and aware of the retention policy of these records, so that they can take the steps necessary to ensure that they have copies of such paperwork before it is destroyed.

LEGISLATIVE HISTORY: 2011-2012: S.6042 - Died in Committee

FISCAL IMPLICATIONS: Unknown.

EFFECTIVE DATE: This act shall take effect immediately.


Text

STATE OF NEW YORK ________________________________________________________________________ 1418 2013-2014 Regular Sessions IN SENATE (PREFILED) January 9, 2013 ___________
Introduced by Sens. MONTGOMERY, KRUEGER, PARKER -- read twice and ordered printed, and when printed to be committed to the Committee on Education AN ACT to amend the education law, in relation to requiring schools that offer continuing education adult classes to maintain student records for a minimum of ten years THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Subdivision 3 of section 4604 of the education law, as added by chapter 90 of the laws of 1986, is amended to read as follows: 3. The commissioner is authorized and directed to promulgate rules and regulations THAT REQUIRE SUCH CONTINUING EDUCATION ADULT SCHOOLS to: A. MAINTAIN STUDENT RECORDS AND TRANSCRIPTS FOR A MINIMUM OF TEN YEARS; B. NOTIFY THE STUDENTS OF SUCH SCHOOL THAT SUCH RECORDS AND TRAN- SCRIPTS SHALL BE MAINTAINED FOR A MINIMUM OF TEN YEARS; AND C. provide for the notification of participants in adult continuing education schools of the emergency procedures to be followed in the event of fire. S 2. The education law is amended by adding a new section 115 to read as follows: S 115. CONTINUING EDUCATION ADULT SCHOOL RECORDS. 1. THE COMMISSIONER SHALL PROMULGATE RULES AND REGULATIONS REQUIRING ANY SCHOOL THAT OFFERS CONTINUING EDUCATION ADULT CLASSES TO: A. MAINTAIN STUDENT RECORDS AND TRANSCRIPTS FOR A MINIMUM OF TEN YEARS, AND B. INFORM STUDENTS THAT SUCH RECORDS AND TRANSCRIPTS WILL BE MAIN- TAINED FOR A MINIMUM OF TEN YEARS. 2. FOR THE PURPOSES OF THIS SECTION:
A. THE TERM "CONTINUING EDUCATION ADULT CLASSES" SHALL MEAN CLASSES, FOR WHICH A FEE IS CHARGED, THAT ADHERE TO THE GUIDELINES SET FORTH IN SUBDIVISION ONE OF SECTION FORTY-SIX HUNDRED FOUR OF THIS CHAPTER; B. THE TERM "SCHOOL" SHALL INCLUDE, BUT NOT BE LIMITED TO ANY COLLEGE, UNIVERSITY, ACADEMY, HIGH SCHOOL, COMMUNITY COLLEGE OR CITY UNIVERSITY OF THE STATE OF NEW YORK. S 3. This act shall take effect immediately.

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