Bill S1491-2009

Relates to agency reports

Relates to agency reports; requires such reports to be posted on line; provides for a letter or notice to be sent to members of the legislature indicating the website address and the name of the person at such state agency to whom a legislator may request a printed copy of such report.

Details

Actions

  • Jan 6, 2010: REFERRED TO FINANCE
  • Apr 28, 2009: SUBSTITUTED BY A650
  • Apr 27, 2009: ADVANCED TO THIRD READING
  • Apr 22, 2009: 2ND REPORT CAL.
  • Apr 21, 2009: 1ST REPORT CAL.186
  • Feb 2, 2009: REFERRED TO FINANCE

Memo

 BILL NUMBER:  S1491

TITLE OF BILL :

An act to amend the New York state printing and public documents law and the state technology law, in relation to agency reports

PURPOSE :

To eliminate excessive paperwork while ensuring that stale legislators, legislative staff, and the public have access, via the Internet, to important state agency publications.

SUMMARY OF PROVISIONS :

Section 1 -- Amends subdivision 4 of section 12 of the New York State Printing and Public Documents Law. Establishes that when a report is required to be created by a state agency, the agency must notify the appropriate legislative offices that the document will be posted on the New York State Agency Documents Website.

Section 2 -- Amends section 103 of the State Technology Law to create the New York State Agency Documents Website. This web-based database will allow state legislators, legislative staff members, and the public to have access to all reports that are required, by legislation, to be created.

Section 3 -- Effective date.

EXISTING LAW :

Subdivision 4 of section 12 of the New York State Printing and Public Documents Law currently allows state agencies that are required to make certain reports to the State Legislature to fulfill this requirement by either delivering a printed copy of the document to the specified legislators or the agency may make the report available on its Internet website. If the agency makes the report available on its web site, it must inform the required members of the legislature of the report's availability on the Internet. Those legislators have the options of requesting a printed copy of the document.

JUSTIFICATION :

In 2005, the State Legislature passed and the Governor signed into law the Reporting Requirement Reform Act. This act corrected some significant deficiencies in the way reports by agencies are submitted to the State Legislature. The Reporting Requirement Reform Act simplified reporting requirements and at the same time eliminated unnecessary reporting requirements.

This bill seeks to build upon and enhance the Reporting Requirement Reform Act by further eliminating unneeded printed documents. Under this bill, reporting requirements by state agencies will be fulfilled by posting those reports on the Internet at the New York State Agency Documents Website (which is established by section 2 of this bill). This legislation, however, allows members of the State Legislature who are still uncomfortable with the Internet to request a printed copy of their desired report.

LEGISLATIVE HISTORY :

S.6574/A.10084 of 2005-2006 S.1828-B/A.10153-B of 2007-2008

FISCAL IMPLICATIONS : Undetermined.

EFFECTIVE DATE : This act shall take effect on the ninetieth day after it shall have become a law.

Text

STATE OF NEW YORK ________________________________________________________________________ 1491 2009-2010 Regular Sessions IN SENATE February 2, 2009 ___________
Introduced by Sens. DeFRANCISCO, GOLDEN, GRIFFO, MORAHAN -- read twice and ordered printed, and when printed to be committed to the Committee on Finance AN ACT to amend the New York state printing and public documents law and the state technology law, in relation to agency reports THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Subdivision 4 of section 12 of the New York state printing and public documents law, as added by chapter 524 of the laws of 2005, is amended to read as follows: 4. (a) Whenever state law requires a state agency to make, issue, submit, deliver, distribute or forward a report to the "legislature" or to "members of the legislature" or to "both houses of the legislature," or to any particular legislative officers or chairpersons of legislative committees, subcommittees or commissions, the agency shall satisfy such requirement by [either]: (i) [making, issuing, submitting, delivering, distributing or forward- ing a printed copy of the report to each member of the legislature, or to the specified legislative officers or chairpersons, as the case may be; or] MAKING SUCH DOCUMENT AVAILABLE ON THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE, AS AUTHORIZED BY SUBDIVISION EIGHTEEN OF SECTION ONE HUNDRED THREE OF THE STATE TECHNOLOGY LAW, UNDER THE APPROPRIATE AGEN- CY'S HEADING AND SENDING A PRINTED LETTER OR NOTICE TO EACH MEMBER OF THE LEGISLATURE, OR TO THE SPECIFIED LEGISLATIVE OFFICERS OR CHAIR- PERSONS, AS THE CASE MAY BE, INDICATING THE AVAILABILITY OF SUCH REPORT ON THIS WEBSITE; AND BY (ii) making such document available on its website and sending a printed letter or notice to each member of the legislature, or to the specified legislative officers or chairpersons, as the case may be, indicating the availability of such report on the agency's website.
(b) Such letter or notice shall include the name of the specific report, the specific web address at which the report can be accessed or instructions on how to access the report from the agency's homepage, and the name of the person at the state agency to whom the legislator may direct a request to obtain a printed copy of the report, free of charge, if so desired. S 2. Section 103 of the state technology law is amended by adding a new subdivision 18 to read as follows: 18. TO ESTABLISH, ADMINISTER AND MAINTAIN A NEW YORK STATE AGENCY DOCUMENTS WEBSITE WHICH WILL INCLUDE POSTINGS OF ALL REPORTS ISSUED BY STATE AGENCIES, DEPARTMENTS, PUBLIC AUTHORITIES, PUBLIC BENEFIT CORPO- RATIONS OR ENTITIES WHENEVER STATE LAW REQUIRES A STATE AGENCY TO MAKE, ISSUE, SUBMIT, DELIVER, DISTRIBUTE OR FORWARD A REPORT TO THE "LEGISLA- TURE" OR TO "MEMBERS OF THE LEGISLATURE" OR TO "BOTH HOUSES OF THE LEGISLATURE", OR TO ANY PARTICULAR LEGISLATIVE OFFICERS OR CHAIRPERSONS OF LEGISLATIVE COMMITTEES, SUBCOMMITTEES OR COMMISSIONS. IT SHALL BE THE RESPONSIBILITY OF THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE TO SERVE AS THE CENTRAL REPOSITORY FOR THE POSTING AND ARCHIVING OF ALL DOCUMENTS PROVIDED TO THE LEGISLATURE AS REQUIRED BY STATE LAW. S 3. This act shall take effect on the ninetieth day after it shall have become a law.

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