Relates to state aid to the conservation and preservation of library materials program; prohibits decreasing state aid for such program beginning in fiscal year 2014.
TITLE OF BILL: An act to amend the education law, in relation to the conservation and preservation of library research materials program
PURPOSE: The purpose of this bill is to amend Education Law 273 (7) in order to streamline and modernize the conservation and preservation program for library research materials.
SUMMARY OF PROVISIONS: These amendments will replace the complex and competitive $350,000 coordinated conservation/preservation grant program authorized under subparagraph (c) for the Big Eleven Research Libraries. The bill will also amend subparagraph (a) to move the funds from (c) to (a) in order to increase the statutory amount available to each of the eligible Big Eleven research libraries from $126,000 to $158,000. The statutory amount available to the Big Eleven research libraries has remained the same since the program was established in 1984.
Other changes to subparagraph (b) will provide that the New York State Research Library's statutory formula conservation/preservation program shall be funded at the same level in the state operations budget as are the programs of the ten other Big Eleven Research libraries in the local assistance budget.
JUSTIFICATION: This bill will streamline and modernize the conservation and preservation program for the Big Eleven research libraries.
The proposed amendments to Section 273 of the Education Law will eliminate the competitive grant program and instead shift these State funds into the formula aid program. The State's administrative requirements for competitive grant programs have become increasingly stringent, with multiple and costly layers of review and approvals. These costly layers of review drain limited staffing resources and result in long delays in grant approvals by control agencies. The administrative burden consequently outweighs the benefits of these relatively small, targeted competitive grant programs.
It will be more efficient and beneficial to redirect the $350,000 from the coordinated conservation/preservation competitive grant program into the annual statutory funding for the Big Eleven research libraries. This will enhance the program to conserve and preserve unique and fragile library research materials.
The elimination of this under-funded and labor intensive competitive grant program will also result in operational efficiencies for the State Library, the State Education Department, control agencies, and local libraries.
The effective date of the elimination of the Coordinated Conservation/Preservation Grant Program is delayed, since this program is currently operating on a multi-year cycle.
LEGISLATIVE HISTORY: This bill is similar to a provision that was in S.7237 of 2012. Passed Senate 60-0.
FISCAL IMPLICATIONS: The bill is estimated to result in some administrative savings to the State Library by eliminating a competitive grant program which is costly to administer, especially in relation to the small amount of moneys provided under this program. The changes to the library aid program itself is fiscally neutral, as increases in the statutory amount are offset by the elimination of the competitive grant program.
EFFECTIVE DATE: This act shall take effect immediately and shall be deemed to have been in full force and effect as of April 1, 2013, except that certain amendments shall take effect April 1, 2014.
STATE OF NEW YORK ________________________________________________________________________ 2856--A 2013-2014 Regular Sessions IN SENATE January 24, 2013 ___________Introduced by Sen. FARLEY -- read twice and ordered printed, and when printed to be committed to the Committee on Education -- committee discharged, bill amended, ordered reprinted as amended and recommitted to said committee AN ACT to amend the education law, in relation to the conservation and preservation of library research materials program THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Subdivision 7 of section 273 of the education law, as amended by section 3 of part O of chapter 57 of the laws of 2005, is amended to read as follows: 7. Conservation and preservation of library research materials. a. The commissioner shall award, BY JULY FIRST in any state fiscal year, an annual FORMULA grant of one hundred
[twenty-six]FIFTY-EIGHT thousand dollars for a program of conservation and/or preservation of library research materials to each of the following comprehensive research libraries: Columbia university libraries, Cornell university libraries, New York state library, New York university libraries, university of Rochester libraries, Syracuse university libraries, the research libraries of the New York public library, state university of New York at Albany library, state university of New York at Binghamton library, state university of New York at Buffalo library, and state university of New York at Stony Brook library. b. To be eligible for such FORMULA grants, each such comprehensive research library must submit both a five-year plan and an annual program budget. The plan must satisfy criteria to be established by the commis- sioner in regulations relating to the identification of library research materials, the need for their preservation, and the means of their conservation. NOTWITHSTANDING ANY OTHER PROVISION OF LAW, THE ANNUAL APPROPRIATION PROVIDED BY THE STATE UNDER THE PROVISIONS OF PARAGRAPH A OF THIS SUBDI-EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD06736-02-3 S. 2856--A 2
VISION FOR THE NEW YORK STATE LIBRARY IN THE STATE OPERATIONS BUDGET SHALL BE EQUAL TO AND NOT LESS THAN THE APPROPRIATION AMOUNT PROVIDED FOR EACH OF THE OTHER COMPREHENSIVE RESEARCH LIBRARIES IN THE STATE LOCAL ASSISTANCE BUDGET. c.
[Additional grants, the sum of which shall not exceed three hundred fifty thousand dollars in any state fiscal year, may be made to any or all of the eleven comprehensive research libraries for preservation and/or conservation of library research materials on the basis of project proposals. Approval of such proposals, and determination of funding level, shall be based upon their contribution to development of cooperative programs and/or facilities for conservation and/or preserva- tion works in the state, including but not limited to such factors as: institutional commitment to development of a collective capacity and coordinated approach to conservation and preservation of research mate- rials important to the people of the state; research value of materials to be preserved and/or conserved; appropriateness of conservation and preservation techniques in accordance with statewide planning and national standards; institutional capacity for successful completion of the project, including facilities, experience, and technical expertise; availability of staff with appropriate training and expertise; contrib- ution of the institution to the project in matching funds and staff resources; and volume of interlibrary lending and access to holdings by the public. Ninety percent of each such grant shall be payable upon approval by the department and the remaining ten percent shall be paya- ble upon project completion. d.]Other agencies and libraries, as defined in regulations promulgat- ed by the commissioner, which are not eligible for funding under para- graph a of this subdivision, may receive separate grants the sum of which shall not exceed five hundred thousand dollars in any state fiscal year to support the preservation and/or conservation of unique library research materials. Such agencies and libraries shall submit proposals which shall be evaluated and determinations of approval and funding shall be made [on the same basis set forth in paragraph c of this subdi- vision]. Ninety percent of each such grant shall be payable upon approval by the department and the remaining ten percent shall be paya- ble upon project completion. [e.]D. Funds made available under the provisions of this section may be used by comprehensive research libraries and other agencies eligible for funding to obtain matching funds from the national endowment for the humanities preservation program. [f.]E. The commissioner shall establish an office for coordination of conservation and/or preservation of library research materials to iden- tify the conservation and/or preservation needs of libraries within the state, to assess the technology available for such conservation and preservation, and to coordinate the conservation and preservation efforts resulting from this legislation. S 2. This act shall take effect immediately and shall be deemed to have been in full force and effect on and after April 1, 2013; provided, however, that the amendments made to paragraphs a and c of subdivision 7 of section 273 of the education law by section one of this act shall take effect April 1, 2014.