S2899-2011 - NY Senate Open Legislation - Relates to agency reports

Relates to agency reports; requires such reports to be posted on line; provides for a letter or notice to be sent to members of the legislature indicating the website address and the name of the person at such state agency to whom a legislator may request a printed copy of such report.

Sponsor: DEFRANCISCO / Co-sponsor(s): GRIFFO, JOHNSON, LARKIN, MAZIARZ, RANZENHOFER / Committee: GOVERNMENTAL OPERATIONS
Law Section: New York State Printing and Public Documents Law / Law: Amd S12, NYS Print L; amd S103, St Tech L

S2899-2011 Actions

Jun 21, 2012: SUBSTITUTED BY A7822A
May 30, 2012: AMENDED ON THIRD READING (T) 2899A
May 30, 2012: VOTE RECONSIDERED - RESTORED TO THIRD READING
May 30, 2012: returned to senate
May 30, 2012: RECALLED FROM ASSEMBLY
Apr 18, 2012: referred to governmental operations
Apr 18, 2012: DELIVERED TO ASSEMBLY
Apr 18, 2012: PASSED SENATE
Mar 15, 2012: ADVANCED TO THIRD READING
Mar 14, 2012: 2ND REPORT CAL.
Mar 13, 2012: 1ST REPORT CAL.332
Jan 4, 2012: REFERRED TO FINANCE
Jan 4, 2012: returned to senate
Jan 4, 2012: died in assembly
Jun 14, 2011: referred to governmental operations
Jun 14, 2011: DELIVERED TO ASSEMBLY
Jun 14, 2011: PASSED SENATE
May 18, 2011: ADVANCED TO THIRD READING
May 17, 2011: 2ND REPORT CAL.
May 16, 2011: 1ST REPORT CAL.663
Feb 3, 2011: REFERRED TO FINANCE

S2899-2011 Meetings

Finance: Mar 13, 2012, Finance: May 17, 2011

S2899-2011 Calendars

S2899-2011 Votes

VOTE: COMMITTEE VOTE: - Finance - May 16, 2011

Ayes (31): DeFrancisco, Johnson, Alesi, Bonacic, Farley, Flanagan, Fuschillo, Golden, Griffo, Hannon, Lanza, Larkin, LaValle, Little, Marcellino, Nozzolio, Robach, Saland, Seward, Young, Krueger, Breslin, Diaz, Dilan, Duane, Gianaris, Oppenheimer, Perkins, Rivera, Stavisky, Stewart-Cousins
Ayes W/R (2): Kruger, Peralta
Nays (1): Parker
Excused (1): Montgomery

VOTE: FLOOR VOTE: - Jun 14, 2011

Ayes (62): Adams, Addabbo, Alesi, Avella, Ball, Bonacic, Breslin, Carlucci, DeFrancisco, Diaz, Dilan, Duane, Espaillat, Farley, Flanagan, Fuschillo, Gallivan, Gianaris, Golden, Griffo, Grisanti, Hannon, Hassell-Thomps, Huntley, Johnson, Kennedy, Klein, Krueger, Kruger, Lanza, Larkin, LaValle, Libous, Little, Marcellino, Martins, Maziarz, McDonald, Montgomery, Nozzolio, O'Mara, Oppenheimer, Parker, Peralta, Perkins, Ranzenhofer, Ritchie, Rivera, Robach, Saland, Sampson, Savino, Serrano, Seward, Skelos, Smith, Squadron, Stavisky, Stewart-Cousin, Valesky, Young, Zeldin

VOTE: COMMITTEE VOTE: - Finance - Mar 13, 2012

Ayes (33): DeFrancisco, Johnson, Alesi, Bonacic, Farley, Flanagan, Fuschillo, Golden, Griffo, Hannon, Lanza, Larkin, LaValle, Little, Marcellino, Nozzolio, Robach, Saland, Seward, Young, Krueger, Diaz, Dilan, Duane, Gianaris, Montgomery, Parker, Peralta, Perkins, Rivera, Stavisky, Stewart-Cousins, Squadron
Excused (2): Breslin, Oppenheimer

VOTE: FLOOR VOTE: - Apr 18, 2012

Ayes (58): Adams, Addabbo, Alesi, Avella, Ball, Bonacic, Breslin, Carlucci, DeFrancisco, Diaz, Dilan, Duane, Espaillat, Farley, Flanagan, Fuschillo, Gallivan, Gianaris, Golden, Griffo, Grisanti, Hassell-Thomps, Johnson, Kennedy, Klein, Krueger, Lanza, Larkin, LaValle, Libous, Little, Marcellino, Martins, Maziarz, McDonald, Montgomery, Nozzolio, O'Mara, Parker, Peralta, Perkins, Ranzenhofer, Ritchie, Rivera, Robach, Saland, Sampson, Savino, Serrano, Seward, Skelos, Smith, Squadron, Stavisky, Stewart-Cousin, Valesky, Young, Zeldin
Excused (3): Hannon, Huntley, Oppenheimer

S2899-2011 Memo

BILL NUMBER:S2899

TITLE OF BILL:

An act
to amend the New York state printing and public documents law and
the state technology law, in
relation to agency reports

PURPOSE:

To eliminate excessive paperwork while ensuring that stale
legislators, legislative staff, and the public have access, via the
Internet, to important state agency publications.

SUMMARY OF PROVISIONS:

Section 1 -- Amends subdivision 4 of section 12 of the New York State
Printing and Public Documents Law. Establishes that when a report is
required to be created by a state agency, the agency must notify the
appropriate legislative offices that the document will be posted on
the New York State Agency Documents Website.

Section 2 -- Amends section 103 of the State Technology Law to create
the New York State Agency Documents Website. This web-based database
will allow state legislators, legislative staff members, and the
public to have access to all reports that are required, by
legislation, to be created.

Section 3 -- Effective date.

EXISTING LAW:

Subdivision 4 of section 12 of the New York State Printing and Public
Documents Law currently allows state agencies that are required to
make certain reports to the State Legislature to fulfill this
requirement by either delivering a printed copy of the document to
the specified legislators or the agency may make the report available
on its Internet website. If the agency makes the report available on
its web site, it must inform the required members of the legislature
of the
report's availability on the Internet. Those legislators have the
options of requesting a printed copy of the document.

JUSTIFICATION:

In 2005, the State Legislature passed and the Governor signed into law
the Reporting Requirement Reform Act. This act corrected some
significant deficiencies in the way reports by agencies are submitted
to the State Legislature. The Reporting Requirement Reform Act
simplified reporting requirements and at the same time eliminated
unnecessary reporting requirements.

This bill seeks to build upon and enhance the Reporting Requirement
Reform Act by further eliminating unneeded printed documents. Under
this bill, reporting requirements by state agencies will be fulfilled


by posting those reports on the Internet at the New York State Agency
Documents Website (which is established by section 2 of this bill).
This legislation, however, allows members of the State Legislature
who are still uncomfortable with the Internet to request a printed
copy of their desired report.

LEGISLATIVE HISTORY:

S.6574/A.10084 of 2005-2006
S.1828-B/A.10153-B of 2007-2008
S.1491/A.650 of 2009-2010

FISCAL IMPLICATIONS:

Undetermined.

EFFECTIVE DATE:

This act shall take effect on the ninetieth day after it shall have
become a law.

S2899-2011 Text

 S T A T E   O F   N E W   Y O R K
 
                                          2899
 2011-2012 Regular Sessions
 I N  SENATE
 February 3, 2011
 
 Introduced  by  Sens.  DeFRANCISCO,  GRIFFO,  JOHNSON,  LARKIN, MAZIARZ,
 RANZENHOFER -- read twice and ordered printed, and when printed to  be
 committed to the Committee on Finance
 

AN ACT to amend the New York state printing and public documents law and
 the state technology law, in relation to agency reports
 

THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM
 BLY, DO ENACT AS FOLLOWS:

 

Section 1. Subdivision 4 of section 12 of the New York state  printing
 and  public  documents law, as added by chapter 524 of the laws of 2005,
 is amended to read as follows:

 4. (a) Whenever state law requires a  state  agency  to  make,  issue,
 submit,  deliver, distribute or forward a report to the "legislature" or
 to "members of the legislature" or to "both houses of the  legislature,"
 or to any particular legislative officers or chairpersons of legislative
 committees,  subcommittees or commissions, the agency shall satisfy such
 requirement by [either]:

 (i) making[, issuing, submitting, delivering, distributing or forward-
 ing a printed copy of the report to each member of the  legislature,  or
 to  the  specified legislative officers or chairpersons, as the case may
 be; or] SUCH DOCUMENT AVAILABLE ON THE NEW YORK STATE  AGENCY  DOCUMENTS
 WEBSITE,  AS  AUTHORIZED  BY SUBDIVISION EIGHTEEN OF SECTION ONE HUNDRED
 THREE OF THE STATE TECHNOLOGY LAW, UNDER THE APPROPRIATE AGENCY'S  HEAD
 ING  AND SENDING A PRINTED LETTER OR NOTICE TO EACH MEMBER OF THE LEGIS
 LATURE, OR TO THE SPECIFIED LEGISLATIVE OFFICERS OR CHAIRPERSONS, AS THE
 CASE MAY BE, INDICATING THE AVAILABILITY OF SUCH REPORT ON THIS WEBSITE;
 AND
 (ii) making such document available  on  its  website  and  sending  a
 printed  letter  or  notice to each member of the legislature, or to the
 specified legislative officers or chairpersons,  as  the  case  may  be,
 indicating the availability of such report on the agency's website.
 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
 [ ] is old law to be omitted.
 LBD04879-01-1
        S. 2899                             2
 (b)  Such  letter  or  notice  shall  include the name of the specific
 report, the specific web address at which the report can be accessed  or
 instructions on how to access the report from the agency's homepage, and
 the  name  of  the person at the state agency to whom the legislator may
 direct a request to obtain a printed copy of the report, free of charge,
 if so desired.
 

S  2. 

Section  103 of the state technology law is amended by adding a
 new subdivision 18 to read as follows:

 18. TO ESTABLISH, ADMINISTER AND MAINTAIN  A  NEW  YORK  STATE  AGENCY
 DOCUMENTS  WEBSITE  WHICH WILL INCLUDE POSTINGS OF ALL REPORTS ISSUED BY
 STATE AGENCIES, DEPARTMENTS, PUBLIC AUTHORITIES, PUBLIC  BENEFIT  CORPO
 RATIONS  OR ENTITIES WHENEVER STATE LAW REQUIRES A STATE AGENCY TO MAKE,
 ISSUE, SUBMIT, DELIVER, DISTRIBUTE OR FORWARD A REPORT TO THE  "LEGISLA
 TURE"  OR  TO  "MEMBERS  OF  THE  LEGISLATURE" OR TO "BOTH HOUSES OF THE
 LEGISLATURE", OR TO ANY PARTICULAR LEGISLATIVE OFFICERS OR  CHAIRPERSONS
 OF LEGISLATIVE COMMITTEES, SUBCOMMITTEES OR COMMISSIONS. IT SHALL BE THE
 RESPONSIBILITY  OF  THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE TO SERVE
 AS THE CENTRAL REPOSITORY FOR THE POSTING AND ARCHIVING OF ALL DOCUMENTS
 PROVIDED TO THE LEGISLATURE AS REQUIRED BY STATE LAW.
 

S 3. This act shall take effect on the ninetieth day  after  it  shall
 have become a law.

S2899-2011: Relates to agency reports