Enacts the "New York state comprehensive information system act"; authorizes the state library to coordinate the purchase of electronic databases or other information resources for state agencies, library systems and other governmental entities.
Ayes (61): Adams, Addabbo, Alesi, Avella, Ball, Bonacic, Breslin, Carlucci, DeFrancisco, Diaz, Dilan, Duane, Espaillat, Farley, Flanagan, Fuschillo, Gallivan, Gianaris, Golden, Griffo, Grisanti, Hannon, Hassell-Thomps, Huntley, Johnson, Kennedy, Klein, Krueger, Lanza, Larkin, LaValle, Libous, Little, Marcellino, Martins, Maziarz, McDonald, Montgomery, Nozzolio, O'Mara, Oppenheimer, Parker, Peralta, Perkins, Ranzenhofer, Ritchie, Rivera, Robach, Saland, Sampson, Savino, Serrano, Seward, Skelos, Smith, Squadron, Stavisky, Stewart-Cousin, Valesky, Young, Zeldin
TITLE OF BILL: An act to amend the education law, in relation to authorizing the state library to coordinate the purchase of electronic databases or other information resources for state agencies, libraries and other governmental entities
PURPOSE: State agencies and the libraries of New York individually license and purchase electronic databases and other information resources. Access to information is not only vital to the functioning of our democracy, but also to creating an environment conducive to learning, research and innovation. The coordination of the selection and purchase of these resources by the state library would result in greater efficiencies and cost savings for the public and foster improved access to information across the state. Therefore, it is in the best interests of the state and its libraries to enact the New York State Comprehensive Information System (NYSCIS) Act.
SUMMARY OF PROVISIONS: Amends Section 286 of the Education Law to:
1) Create the New York State Comprehensive Information system (NYSCIS).
2) Participants - entities permitted to participate in NYSCIS are state agencies, library systems and their member libraries, authorities and other local governmental entities but not limited to the State University of New York and the City University of New York.
3) State contracts - state agencies are required to coordinate their procurement for information resources through the state library or its designee.
4) Resource selection - the state library shall create an advisory committee representative of participants who will be tasked with the selection of information resources to be included in NYSCIS.
5) Administration - the state library or its designee shall administer NYSCIS and be permitted to recoup expenses for coordinating these collaborative purchasing agreements.
6) Rules and Regulations. The commissioner shall adopt rules and regulations as are necessary to carry out the purposes and provisions of this section.
Section 4: Effective date - six months after it shall become law.
JUSTIFICATION: The State of New York and its 4,000 libraries (public, school and college) spend millions of dollars annually purchasing subscriptions
to online databases and other types of electronic resources from private vendors. Pricing varies widely depending on the purchaser and size of subscriptions. By authorizing the State Library to coordinate and negotiate the purchase of these subscriptions on behalf of eligible participating entities, and State Library can obtain lower prices and greater access to these online research tools. Initial savings would range from several hundred thousand to millions of dollars over a few years, depending on the number entities participating.
LEGISLATIVE HISTORY: 2010-2011: S.6901
FISCAL IMPLICATIONS: Substantial savings to state and local governments.
EFFECTIVE DATE: This act shall take effect six months after becoming law.
STATE OF NEW YORK ________________________________________________________________________ 3297--A Cal. No. 124 2011-2012 Regular Sessions IN SENATE February 15, 2011 ___________Introduced by Sens. DeFRANCISCO, AVELLA, GRIFFO, HANNON, JOHNSON, LARKIN, RANZENHOFER -- read twice and ordered printed, and when print- ed to be committed to the Committee on Education -- recommitted to the Committee on Education in accordance with Senate Rule 6, sec. 8 -- reported favorably from said committee, ordered to first report, amended on first report, ordered to a second report and ordered reprinted, retaining its place in the order of second report AN ACT to amend the education law, in relation to authorizing the state library to coordinate the purchase of electronic databases or other information resources for state agencies, libraries and other govern- mental entities THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Short title. This act shall be known and may be cited as the "New York state comprehensive information system (NYSCIS) act". S 2. Legislative findings. State agencies and the libraries of New York individually license and purchase electronic databases and other information resources. Access to information is not only vital to the functioning of our democracy, but also to creating an environment condu- cive to learning, research and innovation. The coordination of the selection and purchase of these resources by the state library would result in greater efficiencies and cost savings for the public and foster improved access to information across the state. Therefore, it is in the best interests of the state and its libraries to enact the "New York state comprehensive information system (NYSCIS) act". S 3. The education law is amended by adding a new section 286 to read as follows: S 286. NEW YORK STATE COMPREHENSIVE INFORMATION SYSTEM. 1. GENERAL. THERE IS HEREBY ESTABLISHED THE NEW YORK STATE COMPREHENSIVE INFORMATION SYSTEM (NYSCIS) TO BE ADMINISTERED BY THE STATE LIBRARY TO ENABLE AEXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD01850-03-2 S. 3297--A 2
COLLABORATIVE AND COST EFFECTIVE APPROACH TO THE PROCUREMENT OF ELEC- TRONIC DATABASE AND OTHER INFORMATION RESOURCES. 2. PARTICIPANTS. ENTITIES PERMITTED TO PARTICIPATE IN NYSCIS ARE STATE AGENCIES, LIBRARY SYSTEMS AND THEIR MEMBER LIBRARIES, AUTHORITIES AND OTHER LOCAL GOVERNMENTAL ENTITIES, INCLUDING, BUT NOT LIMITED TO, THE STATE UNIVERSITY OF NEW YORK AND THE CITY UNIVERSITY OF NEW YORK. 3. STATE CONTRACTS. STATE AGENCIES ARE REQUIRED TO COORDINATE THEIR PROCUREMENT FOR INFORMATION RESOURCES THROUGH THE STATE LIBRARY OR ITS DESIGNEE. 4. RESOURCE SELECTION. THE STATE LIBRARY SHALL CREATE AN ADVISORY COMMITTEE REPRESENTATIVE OF PARTICIPANTS IN THIS COLLABORATIVE EFFORT, AND WILL BE TASKED WITH THE SELECTION OF INFORMATION RESOURCES TO BE INCLUDED IN NYSCIS. 5. ADMINISTRATION. THE STATE LIBRARY OR ITS DESIGNEE SHALL ADMINISTER NYSCIS AND BE PERMITTED TO RECOUP EXPENSES FOR COORDINATING THESE COLLA- BORATIVE PURCHASING AGREEMENTS. 6. RULES AND REGULATIONS. THE COMMISSIONER SHALL ADOPT RULES AND REGU- LATIONS AS ARE NECESSARY TO CARRY OUT THE PURPOSES AND PROVISIONS OF THIS SECTION. S 4. This act shall take effect six months after it shall have become a law. Effective immediately, the addition, amendment and/or repeal of any rule or regulation necessary for the implementation of this act on its effective date is authorized to be made and completed on or before such date.