Bill S4818A-2011

Relates to the distribution of the state register

Relates to the distribution of the state register; requires the department of state make available at no cost an online version of the weekly state register, quarterly index and any special issues as directed by statute or deemed appropriate by the secretary of state.

Details

Actions

  • Apr 30, 2012: referred to governmental operations
  • Apr 30, 2012: DELIVERED TO ASSEMBLY
  • Apr 30, 2012: PASSED SENATE
  • Apr 25, 2012: ADVANCED TO THIRD READING
  • Apr 19, 2012: 2ND REPORT CAL.
  • Apr 18, 2012: 1ST REPORT CAL.527
  • Jan 4, 2012: REFERRED TO FINANCE
  • Jan 4, 2012: returned to senate
  • Jan 4, 2012: died in assembly
  • Jun 7, 2011: referred to governmental operations
  • Jun 7, 2011: DELIVERED TO ASSEMBLY
  • Jun 7, 2011: PASSED SENATE
  • May 18, 2011: ADVANCED TO THIRD READING
  • May 17, 2011: 2ND REPORT CAL.
  • May 17, 2011: AMENDED 4818A
  • May 16, 2011: 1ST REPORT CAL.669
  • Apr 27, 2011: REFERRED TO FINANCE

Votes

Memo

BILL NUMBER:S4818A

TITLE OF BILL:

An act to amend the executive law, in relation to distribution of the state register; and to repeal certain provisions of the executive law relating thereto

PURPOSE OR GENERAL IDEA OF BILL:

This bill would reduce state expenditures by eliminating requirements to provide free hard copies of the State Register to entities that prefer to access the free online version.

SUMMARY OF PROVISIONS:

Bill §1 repeals paragraph (c) of subdivision 1 of §148 of the Executive Law, requiring the Department of State to write annually to city, town and village clerks to advise them that they may receive a copy of the weekly State Register upon written request of the governing body.

Bill §2 amends subdivisions 2 and 3 of §148 and adds a new subdivision 4, providing that (a) the requirement to provide a free copy of the weekly Register to each state agency and legislator may be dispensed with upon request of the recipient, and (b) the authorization to charge a fee for the Register applies only to the paper version - the statute is amended to explicitly recognize the availability at no cost of an online version of the publication.

EFFECTS OF PRESENT LAW WHICH THIS BILL WOULD ALTER:

Currently, the Department of State is required to provide written notice to city, village and town clerks advising them that they receive the weekly hard-copy Register upon written request of the governing body, and is required to provide such copies to agencies and legislators. Although there is no statutory provision requiring it, the online version of the Register has been available without charge since 2003.

JUSTIFICATION:

The Executive Law §102 contains requirements for free distribution of the paper version of the weekly State Register (listing rulemaking actions and other public notices) that predate the creation of a free online version of the publication. Currently, anyone can view the State Register without charge at http://www.dos.state.ny.us/info/register.htm.

This bill will enable the Department to conserve state resources and reduce paper waste by eliminating an annual mailing to city, town and village clerks to advise them of how to request paper copies of the publication. Executive Law §148(1) (a) will continue to allow them to receive these copies upon written request, but they can be informed of this in less costly ways. The bill will also save money and paper

by allowing discontinuance of print subscriptions at the request of agencies or individual legislators.

PRIOR LEGISLATIVE HISTORY:

New bill.

FISCAL IMPLICATIONS FOR STATE AND LOCAL GOVERNMENTS:

Savings to the Department of State from reduced clerical and mailing costs.

EFFECTIVE DATE:

Immediately.


Text

STATE OF NEW YORK ________________________________________________________________________ 4818--A Cal. No. 669 2011-2012 Regular Sessions IN SENATE April 27, 2011 ___________
Introduced by Sen. CARLUCCI -- read twice and ordered printed, and when printed to be committed to the Committee on Finance -- reported favor- ably from said committee, ordered to first report, amended on first report, ordered to a second report and ordered reprinted, retaining its place in the order of second report AN ACT to amend the executive law, in relation to distribution of the state register; and to repeal certain provisions of the executive law relating thereto THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Paragraph c of subdivision 1 of section 148 of the execu- tive law is REPEALED. S 2. Subdivision 2 of section 148 of the executive law, as amended by chapter 636 of the laws of 1981, is amended and a new subdivision 4-a is added to read as follows: 2. The department of state shall mail or otherwise deliver a copy of each regular issue and the quarterly index required by subdivision three of section one hundred forty-seven of this article to each agency and every state legislator, UNLESS THE AGENCY OR STATE LEGISLATOR HAS REQUESTED THAT THE DEPARTMENT DISCONTINUE SUCH DELIVERY, and shall provide notice and indicate the availability upon request of any special issue published pursuant to subdivision two of section one hundred forty-seven of this article by placing said notice in the regular issue appearing two weeks prior to the publication date of any such special issue. Such special issues shall be available to each agency and state legislator at no charge. 4-A. IN ADDITION TO THE STATE REGISTER, THE DEPARTMENT OF STATE SHALL MAKE AVAILABLE AT NO COST AN ONLINE VERSION OF THE WEEKLY STATE REGIS- TER, QUARTERLY INDEX AND ANY SPECIAL ISSUES AS DIRECTED BY STATUTE OR DEEMED APPROPRIATE BY THE SECRETARY OF STATE. S 3. This act shall take effect immediately.

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