Creates the Grinnell Public Library District in the towns of Wappinger and Poughkeepsie, in the county of Dutchess.
Ayes (8): Martins, Ball, Little, McDonald, Ritchie, Stewart-Cousins, Oppenheimer, Klein
TITLE OF BILL: An act creating the Grinnell public library district; and to amend chapter 672 of the laws of 1993 amending the public authorities law relating to the construction and financing for certain public libraries, in relation to providing for financing through the dormitory authority
PURPOSE: To create a public library district in the village of Wappingers Falls as it exists in the towns of Wappinger and Poughkeepsie.
SUMMARY OF PROVISIONS: Section 1 creates the Grinnell public library.
Section 2 sets forth the election process relation to the creation of the district, the budget, and the election of the trustees.
Section 3 defines the organization and structure.
Section 4 relates to the finances.
Section 5 outlines the charter, operations and transfer of property and employees.
Section 6 authorizes the town and village to assess, levy and collect for the necessary expenses.
Section 7 states except when otherwise provided in this act, education law applies to the public library.
Section 8 deems the Grinnell public library a special district separate and distinct from the town; relates to the construction and financing of facilities.
Section 9 amends the Public Authorities law relating to the construction and financing of facilities for certain public libraries to include the Grinnell Public Library District.
Section 10 sets forth the effective date.
JUSTIFICATION: The Grinnell library, one of the oldest libraries in New York State, was chartered as an association library in 1888. As an institution of historic significance and an invaluable resource, the library has determined that, to stabilize funding and enhance accountability to the town residents, rechartering as a public library district would best serve the interests of the community.
LEGISLATIVE HISTORY: New bill.
EFFECTIVE DATE: Immediate.
STATE OF NEW YORK ________________________________________________________________________ 7000 IN SENATE April 20, 2012 ___________Introduced by Sen. SALAND -- read twice and ordered printed, and when printed to be committed to the Committee on Local Government AN ACT creating the Grinnell public library district; and to amend chap- ter 672 of the laws of 1993 amending the public authorities law relat- ing to the construction and financing for certain public libraries, in relation to providing for financing through the dormitory authority THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Creation of library district. Notwithstanding the provisions of any general, special, or local law to the contrary, there is hereby created and established in the towns of Wappinger and Pough- keepsie, county of Dutchess, a public library district which shall consist of the entire village of Wappingers Falls, including both the portion located in the town of Wappinger and the portion located in the town of Poughkeepsie, hereinafter referred to as the village, and also including the town of Wappinger, hereinafter referred to as the town, except for those parcels in the town that are located in the Beacon City School District, and shall be known as the Grinnell public library district, hereinafter referred to as the district. The district will operate a public library to be known as the Grinnell public library. S 2. Election. 1. The district herein described shall not come into existence unless and until it is approved with the initial budget in support thereof proposed by the board of trustees of the existing Grin- nell library, and nine trustees are elected by a vote of the majority of the qualified voters voting in an election held, not later September 30, 2013, pursuant to the following provisions: Upon receipt of a petition signed by not less than twenty-five voters qualified to vote at a general election in the town, the board of trus- tees of the existing Grinnell library shall conduct an election at which the issues shall be: (a) whether the public library district herein described with the initial budget in support thereof proposed by the board of trustees of the existing Grinnell library shall be created or not; and (b) the election of nine trustees as provided by this act.EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD15382-01-2 S. 7000 2
The board of trustees of the existing Grinnell library shall give notice of such election by publication of notice at least twice in one or more newspapers having a general circulation in the district to be served. The first publication of such notice shall be not less than thirteen days and not more than twenty days prior to the date of such election. In addition, the board of trustees of the existing Grinnell library shall cause copies of such notice to be posted conspicuously in three public places in the district at least thirteen days prior to the date of such election. Such notice shall specify the date and time when and the place where such election will be held and the issues to be decided at such election. The board of trustees of the existing Grinnell library shall designate a resident qualified voter of such district to act as chairperson of any election of such district and shall designate not less than two nor more than four resident qualified voters to act as election inspectors and ballot clerks at such election. No trustee of the existing Grinnell library shall serve as chairperson or as an election inspector or ballot clerk. The board of trustees of the exist- ing Grinnell library may adopt a resolution providing that such chair- person, election inspectors and ballot clerks shall be paid reasonable compensation for their respective services at such election. Every voter who is a resident of the district and otherwise qualified to vote at a general election in the town shall be qualified to vote at said election. The board of trustees of the existing Grinnell library may, to the extent authorized by law, authorize the use of absentee ballots for the election. After the polls have closed at such election, the election inspectors and the ballot clerks shall immediately canvass publicly the ballots cast and the chairperson of the election shall publicly announce the result. Within seventy-two hours thereafter, the chairperson, election inspectors and ballot clerks shall execute and file a certif- icate of the result of the canvass with the board of trustees of the existing Grinnell library and the town and village clerks. If a majori- ty of the voters approve the formation of the district with the initial budget in support thereof proposed by the board of trustees of the existing Grinnell library, then the district shall come into existence on the terms and conditions set forth in this act. 2. In the event that the district is created, there shall be an annual election conducted by the board of trustees of the Grinnell public library district in accordance with the provisions of subdivision one of this section at a time to be set by the board of trustees of the district, at which election vacancies on the board of trustees shall be filled and at which any proposed budget which the board shall determine to submit to the voters pursuant to section four of this act shall be submitted to the voters. 3. Candidates for the office of member of the board of trustees of the Grinnell public library district shall be nominated by petition. No vacancy to be filled on the board of trustees shall be considered a separate, specific office. A separate petition shall be required to nominate each candidate for a vacancy on the board. Each petition shall be directed to the secretary of the board of trustees of the existing Grinnell library, shall be signed by at least twenty-five qualified voters of the district, shall state the residence of each signer, and shall state the name and residence of the candidate. In the event that any such nominees shall withdraw their candidacy prior to the election, such person shall not be considered a candidate unless a new petition nominating such person in the same manner and within the same time limi- tation applicable to other candidates is filed with the secretary of theS. 7000 3
board of trustees of the existing Grinnell library. Each petition shall be filed with the secretary of the board of trustees of the existing Grinnell library, between the hours of 9:00 a.m. and 5:00 p.m., not later than the thirtieth day before the election at which the candidates nominated are to be elected. In the event that the new district is created, petitions nominating candidates for the board of trustees for all future elections shall be filed with the secretary of the Grinnell public library district. S 3. Organization and structure. The Grinnell public library district shall be managed, operated, and controlled by a board of trustees consisting of nine members. The trustees shall take office at the first regular meeting of the board of trustees following their election. At the first regular meeting of the board of trustees of the district, the trustees shall determine when the terms of office of each member shall expire as follows: the trustees receiving the first, second, and third highest number of votes shall each serve for three years, the trustees receiving the fourth, fifth, and sixth highest number of votes shall each serve for two years, and the trustees receiving the seventh, eighth, and ninth highest number of votes shall each serve for one year. As vacancies occur due to expiration of terms of office, trustees shall be elected by the voters of the district at the election provided for by this act to serve three year terms, such terms to commence at the first regular meeting of the board of trustees of the district next following their election. All other vacancies caused by resignation, removal, death, or inability to serve shall be filled by appointment by the board of trustees of the district until the next election, at which time the vacancy shall be filled by election for the remaining portion of the term. At any election where one or more persons are to be elected for the unexpired portion of a term or terms, the candidate receiving the largest number of votes shall be entitled to the full three year term and the candidates receiving the next highest number of votes shall be entitled, in decreasing order of the respective numbers of votes, to the vacancy or vacancies, in decreasing order of the length of the unexpired portion or portions of a term or terms. Only qualified voters of the district shall be eligible for election to the board of trustees. The board of trustees at its first meeting after each annual election shall elect or appoint a president and vice-president, who shall be members of the board, and a secretary, treasurer, and such other officers as they deem necessary. If the board so determines, the offices of secretary and treasurer may be held by individuals who are not members of the board of trustees and, in that event, such officers may, if the board so deter- mines, receive compensation as fixed by resolution of the board. S 4. Finances. 1. The initial budget to support the district shall be determined by a vote of the voters of the district in the initial election as hereinafter provided for. All future budgets that increase or decrease to the district's proposed tax levy as compared to the tax levy in the preceding fiscal year's budget shall be submitted to the residents voting at the annual election of trustees pursuant to section two of this act. Funds voted for library purposes at the initial election and at all future elections shall be considered an annual appropriation therefor and shall be levied and collected yearly by the town for the district in the same manner and at the same time as other taxes in the town. 2. The board of trustees of the district shall annually file with the clerks of the town and village on or before the first day of November an estimate of the proposed budget including costs of library services toS. 7000 4
be raised by levy for the library district in the fiscal year beginning on the first day of January of the next year. The town shall not make any change in the estimate of revenues or expenditures submitted by the board of the district in preparation of its preliminary budget. 3. The town board of the town shall levy a tax against all of the real property lying within the Grinnell public library district except the real property lying within the village, and the village board of the village shall levy a tax against the remainder of the real property lying within the Grinnell public library district, which together shall equal the amount to be raised by tax as approved by the voters of the Grinnell public library district. Such tax shall be levied by the town and village in proportion to the total combined full value of the real property lying within the town, excluding the parcels lying within the village and excluding the parcels lying within the Beacon City School District, and of the real property lying within the village. The town board and village board shall pay the full amount of the tax levy approved by the voters over to the treasurer of the Grinnell public library district pursuant to the schedule set forth in this section. The town board and village board shall each annually pay over to the treas- urer of the Grinnell public library district on or before the thirtieth day after their respective tax collection period ends, the full amount of the levy due from the parcels subject to their respective levy. If necessary to meet this schedule, the town board and village board may each issue tax anticipation notes pursuant to article II of the local finance law to obtain the necessary moneys therefor. 4. The town board of the town shall have the power to authorize, sell, and issue bonds, notes, and other evidences of indebtedness pursuant to the local finance law in order to permit the district to provide facili- ties or improved facilities for library purposes. Upon written request from the board of trustees of the Grinnell public library district, after approval by the qualified voters of such district, the town board shall authorize, sell, and issue such bonds, notes, or other evidences of indebtedness as are necessary to accomplish the improvements speci- fied in the notice. The proceeds of such bonds, notes, or other evidences of indebtedness shall be paid to the treasurer of the Grinnell public library district and maintained in a segregated account in accordance with section 165.00 of the local finance law and expended by the treasurer only on specific authorization by the board of trustees. 5. The board of trustees of the Grinnell public library district may accept on behalf of the district any absolute gift, devise, or bequest of real or personal property and such conditional gifts, devises, or bequests as it shall by resolution approve. 6. The treasurer of the Grinnell public library district shall be custodian of all funds of the district, including gifts and trust funds paid over to the trustees. The board of trustees may authorize the investment of funds in the custody of the treasurer in the same manner in which town funds may be invested. Proceeds of obligations received from the town may be invested in accordance with section 165.00 of the local finance law. The town and the village shall promptly pay over to the district all monies which belong to or are raised for the district. No monies shall be disbursed by the treasurer of the district except after audit by the board of trustees. The board of trustees of the Grin- nell public library district shall audit all claims and shall order the payment thereof, except as otherwise provided by this section. No such claims shall be audited or ordered paid by the trustees unless an item- ized voucher therefor shall be presented to the board of trustees forS. 7000 5
audit and allowance. The provisions of this section shall not be appli- cable to payment of utility costs, claims of fixed salaries, and amounts which the district may be required to pay on account of retirement contributions for past or current services to officers and employees of the district. The treasurer shall keep such records in such manner as the board of trustees may require. S 5. Charter, commencement of operations, and transfer of property and employees. The initially elected trustees of the Grinnell public library district shall, within ninety days from the date of approval of the district by the voters of the district, apply to the board of regents for a charter as a public library. Upon the granting of such a charter by the board of regents, title to all liabilities and assets, including all property, both real and personal, and both tangible and intangible, all trust and other funds, and all other obligations, now held by the existing Grinnell library shall be transferred to, vested in, and be acquired by the district established by this act. The above provisions for transfer to, vesting and acquisition of real and personal property, both tangible and intangible, and all trust and other funds, are effec- tuated by operation of law pursuant to the authority of this act, except that, for purposes of clarity of real property records, deeds of convey- ance shall be executed and filed for any parcels of real property. Upon the transfer of all such property, the existing Grinnell library shall be deemed dissolved. Upon the granting of such charter by the board of regents, all employees of the existing Grinnell library shall become employees of the district upon the same terms and conditions of employ- ment and at the same rate of pay as their previous employment by the existing Grinnell library. S 6. Ad valorem levy. The several lots and parcels of land within the area of the district are hereby determined to be benefited by the library facilities and devices existing as of the effective date of this act, and the town and the village are hereby authorized to assess, levy, and collect the necessary expenses of operation, maintenance, and repair of such facilities and services and such capital improvements, including debt service on bonds, notes, or other evidences of indebtedness of the town and village issued for the purpose of the Grinnell public library district, as may be hereafter authorized pursuant to the provisions of this act from such lots and parcels of land in the same manner and at the same time as other town charges. S 7. Education law. Except as otherwise provided by this act, the provisions of the education law relating to public libraries shall be applicable to the district established by this act. S 8. The Grinnell public library district is deemed a special district which is separate and distinct from the town for all purposes, including but not limited to management, appropriations, and expenditures. Any tax levy for the district shall not be charged or imputed to the town, and shall instead be charged or imputed to the district, for purposes of any general or special laws enacted by the legislature. S 9. Section 5 of chapter 672 of the laws of 1993, amending the public authorities law relating to the construction and financing of facilities for certain public libraries, as separately amended by chapter 533 of the laws of 2011 and chapter 23 of the laws of 2012, is amended to read as follows: S 5. The following libraries shall be eligible public libraries for purposes of title 4 of article 8 of the public authorities law: 1. Comsewogue Public Library 2. Rogers Memorial Library CompanyS. 7000 6
3. Hendrick Hudson Free Library 4. Riverhead Free Library 5. Northern Onondaga Public Library District 6. Suffern Free Library 7. Haverstraw King's Daughters Public Library 8. Crandall Public Library 9. Sayville Library 10. Monroe Free Library 11. Harborfields Public Library 12. Howland Public Library 13. Patchogue-Medford Library 14. New City Library 15. Babylon Public Library 16. Lindenhurst Memorial Library 17. Great Neck Library 18. Caledonia Public Library 19. Bayport-Blue Point Public Library 20. The Bryant Library 21. Swan Library 22. Bay Shore-Brightwaters Public Library 23. The Albany Public Library 24. Elwood Public Library 25. Peninsula Public Library 26. Smithtown Special Library District 27. Goshen Public Library and Historical Society 28. The Hauppauge Public Library 29. The Nyack Library 30. North Merrick Public Library 31. Southold Free Library 32. The Hampton Library in Bridgehampton, Inc. 33. John Jermain Memorial Library 34. Westhampton Free Library 35. The Plainview-Old Bethpage Public Library 36. Commack Public Library 37. Troy Public Library 38. Brunswick Community Library District 39. D.R. Evarts Library District 40. Norwood Public Library 41. Stephentown Memorial Library District 42. GRINNELL PUBLIC LIBRARY DISTRICT S 10. This act shall take effect immediately; provided that: (a) subdivision 41 of section 5 of chapter 672 of the laws of 1993, as designated by section nine of this act shall take effect in accordance with the provisions of section 9 of chapter 23 of the laws of 2012; and (b) subdivision 42 of section 5 of chapter 672 of the laws of 1993, as added by section nine of this act shall take effect on the same date as the Grinnell public library district shall come into existence pursuant to this act; provided that the trustees of the Grinnell public library district shall notify the legislative bill drafting commission upon the creation of such district pursuant to this act in order that the commis- sion may maintain an accurate and timely effective data base of the official text of the laws of the state of New York in furtherance of effectuating the provisions of section 44 of the legislative law and section 70-b of the public officers law.