Authorizes county clerks to establish a system to receive and retain maps utilizing electronic means.
Ayes (59): Addabbo, Avella, Ball, Bonacic, Boyle, Breslin, Carlucci, DeFrancisco, Diaz, Dilan, Farley, Felder, Flanagan, Gallivan, Gianaris, Gipson, Griffo, Grisanti, Hannon, Hassell-Thomps, Hoylman, Kennedy, Klein, Krueger, Lanza, Larkin, Latimer, LaValle, Libous, Little, Marcellino, Marchione, Martins, Maziarz, Montgomery, Nozzolio, O'Brien, O'Mara, Parker, Peralta, Perkins, Ranzenhofer, Ritchie, Rivera, Robach, Sampson, Sanders, Savino, Serrano, Seward, Skelos, Smith, Squadron, Stavisky, Stewart-Cousins, Tkaczyk, Valesky, Young, Zeldin
Excused (2): Espaillat, Golden
TITLE OF BILL: An act to amend the real property law, in relation to filing of maps in county clerk offices
To authorize county clerks to establish a system to receive and retain maps utilizing electronic means.
SUMMARY OF PROVISIONS:
Section 1 adds a new subdivision, 2a, to the real property tax law to allow county clerks to adopt systems to receive and retain maps using electronic means.
Real property tax law section 334 only allows the filing of maps in hard-copy format - linen, tracing cloth or mylar.
County clerks across New York State now maintain civil and criminal records in digital formats consistent with rules and regulations of the Office of Court Administration. Many county clerks accept these documents digitally through "e-recording" and "e-filing" (electronic methods). According to county clerks, accepting documents through electronic means saves time and money for county taxpayers and promotes efficiency in the clerks' offices. In addition, it saves time and money for those submitting documents. "Digitized" records may be retrieved from offices and homes, and they can be preserved by placing digital copies of the submissions in secure locations to facilitate security and retrieval in the event of fire or natural disaster.
This bill would provide the same benefits to taxpayers and counties in the e-filing of maps economy, savings, convenience for the public, efficiency, secure backups, easy retrievals. The bill brings New York's practices for records management into the digital age.
The bill is a legislative priority of the state county clerks' association.
None to the state. Local government savings.
STATE OF NEW YORK ________________________________________________________________________ 7059 IN SENATE April 23, 2014 ___________Introduced by Sens. SEWARD, LIBOUS, LITTLE, MAZIARZ -- read twice and ordered printed, and when printed to be committed to the Committee on Judiciary AN ACT to amend the real property law, in relation to filing of maps in county clerk offices THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Section 334 of the real property law is amended by adding a new subdivision 2-a to read as follows: 2-A. NOTWITHSTANDING ANY OTHER PROVISIONS IN THIS ARTICLE, A COUNTY CLERK MAY ADOPT A SYSTEM TO RECEIVE AND RETAIN MAPS UTILIZING AN ELEC- TRO-MECHANICAL, ELECTRONIC OR ANY OTHER METHOD THEY DEEM SUITABLE FOR RECEIVING AND RETAINING MAPS. S 2. This act shall take effect immediately.EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD14640-01-4