Relates to agency reports; requires such reports to be posted on line; provides for a letter or notice to be sent to members of the legislature indicating the website address and the name of the person at such state agency to whom a legislator may request a printed copy of such report.
TITLE OF BILL: An act to amend the New York state printing and public documents law and the state technology law, in relation to agency reports
PURPOSE: To eliminate excessive paperwork while ensuring that state legislators and legislative staff have access, via the Internet, to important state agency publications.
SUMMARY OF PROVISIONS:
Section 1 -- Amends subdivision 4 of section 12 of the New York State printing and public Documents Law. Establishes that when a report is required to be created by a state agency, the agency must notify the appropriate legislative offices that the document will be posted on the New York State Agency Documents Website.
Section 2 -- Amends section 103 of the State Technology Law to create the New York State Agency Documents website. This web-based database will allow state legislators, legislative staff members, and the public to have access to all reports that are required, by legislation, to be created.
Section 3 -- Effective date.
JUSTIFICATION: In 2005, the state Legislature passed and the Governor signed into law the Reporting Requirement Reform Act. This act corrected some significant deficiencies in the way reports by agencies are submitted to the state Legislature. The Reporting Requirement Reform Act simplified reporting requirements and at the same time eliminated unnecessary reporting requirements. This bill seeks to build upon and enhance the Reporting Requirement Reform Act by further eliminating unneeded printed documents. Under this bill, reporting requirements by state agencies will be fulfilled by posting those reports on the Internet at the New York State Agency Documents Website (which is established by section 2 of this bill). This legislation, however, allows members of the State Legislature who are still uncomfortable with the Internet to request a printed copy of their desired report.
LEGISLATIVE HISTORY: 2011 REFERRED TO FINANCE 2011 NOTICE OF COMMITTEE CONSIDERATION - REQUESTED 2010 S.7805/A.650A 2008 A.10153B (Kavanagh)- Passed Assembly 2008 A.1193 (Aubertine) Governmental Operations 2007 A.1193 (Aubertine) Governmental Operations 2006 A.10084 (Aubertine) - Governmental Operations 2005 A.10084 (Aubertine) - Governmental Operations
FISCAL IMPLICATIONS: Unable to determine. However, New York State is likely to save some amount due to reduced printing costs.
EFFECTIVE DATE: This act shall take effect on the one hundred twentieth day after it shall have become a law.
STATE OF NEW YORK ________________________________________________________________________ 798--A 2013-2014 Regular Sessions IN SENATE (PREFILED) January 9, 2013 ___________Introduced by Sen. SQUADRON -- read twice and ordered printed, and when printed to be committed to the Committee on Finance -- recommitted to the Committee on Finance in accordance with Senate Rule 6, sec. 8 -- committee discharged, bill amended, ordered reprinted as amended and recommitted to said committee AN ACT to amend the New York state printing and public documents law and the state technology law, in relation to agency reports THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Subdivision 4 of section 12 of the New York state printing and public documents law, as amended by chapter 278 of the laws of 2012, is amended to read as follows: 4. (a) Whenever state law requires a state agency to make, issue, submit, deliver, distribute or forward a report to the "legislature" or to "members of the legislature" or to "both houses of the legislature," or to any particular legislative officers or chairpersons of legislative committees, subcommittees or commissions, the agency shall satisfy such requirement by: (i)
[making, issuing, submitting, delivering, distributing or forward- ing a printed copy of the report to each member of the legislature, or to the specified legislative officers or chairpersons, as the case may be; if such report contains confidential information or is provided with the understanding that further disclosure of certain information in such reports is prohibited, provided that, such report shall be posted to the agency's website with all such confidential information redacted; or]MAKING SUCH DOCUMENT AVAILABLE ON THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE, AS AUTHORIZED BY SUBDIVISION TWENTY-TWO OF SECTION ONE HUNDRED THREE OF THE STATE TECHNOLOGY LAW, UNDER THE APPROPRIATE AGENCY'S HEAD- ING AND SENDING A PRINTED LETTER OR NOTICE TO EACH MEMBER OF THE LEGIS- LATURE, OR TO THE SPECIFIED LEGISLATIVE OFFICERS OR CHAIRPERSONS, AS THEEXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD00276-02-4 S. 798--A 2
CASE MAY BE, INDICATING THE AVAILABILITY OF SUCH REPORT ON THIS WEBSITE; AND (ii) making such document available on its website and sending a printed letter or notice to each member of the legislature, or to the specified legislative officers or chairpersons, as the case may be, indicating the availability of such report on the agency's website. (b) Such letter or notice shall include the name of the specific report, the specific web address at which the report can be accessed or instructions on how to access the report from the agency's homepage, and the name of the person at the state agency to whom the legislator may direct a request to obtain a printed copy of the report, free of charge, if so desired. S 2. Section 103 of the state technology law is amended by adding a new subdivision 22 to read as follows: 22. TO ESTABLISH, ADMINISTER AND MAINTAIN A NEW YORK STATE AGENCY DOCUMENTS WEBSITE WHICH WILL INCLUDE POSTINGS OF ALL REPORTS ISSUED BY STATE AGENCIES, DEPARTMENTS, PUBLIC AUTHORITIES, PUBLIC BENEFIT CORPO- RATIONS OR ENTITIES WHENEVER STATE LAW REQUIRES A STATE AGENCY TO MAKE, ISSUE, SUBMIT, DELIVER, DISTRIBUTE OR FORWARD A REPORT TO THE "LEGISLA- TURE" OR TO "MEMBERS OF THE LEGISLATURE" OR TO "BOTH HOUSES OF THE LEGISLATURE", OR TO ANY PARTICULAR LEGISLATIVE OFFICERS OR CHAIRPERSONS OF LEGISLATIVE COMMITTEES, SUBCOMMITTEES OR COMMISSIONS. IT SHALL BE THE RESPONSIBILITY OF THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE TO SERVE AS THE CENTRAL REPOSITORY FOR THE POSTING AND ARCHIVING OF ALL DOCUMENTS PROVIDED TO THE LEGISLATURE AS REQUIRED BY STATE LAW. S 3. This act shall take effect on the one hundred twentieth day after it shall have become a law.