Bill S828-2011

Enables employees to receive electronic confirmation of direct deposit in lieu of paper pay stubs

Enables employees to receive electronic confirmation of direct deposit in lieu of paper pay stubs; authorizes rules and regulations by the comptroller for electronic confirmation system; requires notification of such system in each employee's paper pay stub.

Details

Actions

  • Apr 30, 2012: referred to ways and means
  • Apr 30, 2012: DELIVERED TO ASSEMBLY
  • Apr 30, 2012: PASSED SENATE
  • Apr 25, 2012: ADVANCED TO THIRD READING
  • Apr 19, 2012: 2ND REPORT CAL.
  • Apr 18, 2012: 1ST REPORT CAL.516
  • Jan 4, 2012: REFERRED TO FINANCE
  • Jan 5, 2011: REFERRED TO FINANCE

Meetings

Calendars

Votes

Memo

BILL NUMBER:S828

TITLE OF BILL: An act to amend the state finance law, in relation to providing the option to employees of electronic confirmation of direct deposit in lieu of paper pay stubs

PURPOSE: This bill requires the State Comptroller to offer any employee who receives a salary through direct deposit the option to opt out of receiving a paper pay stub and instead receive the information that would be included in the pay stub electronically.

SUMMARY OF PROVISIONS: Section 1: Amends subdivision 4 of section 200 of the State Finance Law is re-lettered paragraph (e) and two new paragraphs ¸ and (d) are added:

c) Any employee who requests to have their salary deposited directly in a bank pursuant to this section, may opt out of receiving a paper pay stub and may instead receive electronic confirmation that the direct deposit transfer has gone through.

(d) The comptroller is hereby authorized to promulgate reasonable rules and regulations, as may be necessary to administer the electronic confirmation of direct deposits of employees' salaries established in paragraph (c) of this subdivision. The comptroller shall provide notice of the electronic confirmation system in each employee's paper pay stub.

Section 2: Effective date.

JUSTIFICATION: By allowing employees to have paychecks directly deposited into their bank accounts, New York State has reduced the environmental and economic costs of its payroll administration. unfortunately, all employees even those enrolled ill the Direct Deposit program-still receive printed copies of their pay stubs by mail. This legislation would require the state to give employees the option of receiving their pay stub electronically. In addition to the environmental benefits resulting from the reduced use of paper. electronic pay stubs ensure on-time delivery of payroll information and save resources by eliminating printing, postage and administrative costs. Currently, Minnesota, Florida, Kentucky and South Dakota all have similar programs in place. Under this legislation, employees who prefer printed pay stubs will retain the option to receive a paper copy.

LEGISLATIVE HISTORY: Previously introduced.

FISCAL IMPACT ON THE STATE:

New York State is likely to save a significant but undetermined amount due to reduced printing and mailing costs.

EFFECTIVE DATE: This act shall take effect on the one hundred eightieth day after it shall have become a law. Effective immediately the comptroller is authorized to promulgate any rules and regulations and take any other measures necessary to implement this act on its effective date.


Text

STATE OF NEW YORK ________________________________________________________________________ 828 2011-2012 Regular Sessions IN SENATE (PREFILED) January 5, 2011 ___________
Introduced by Sen. STAVISKY -- read twice and ordered printed, and when printed to be committed to the Committee on Finance AN ACT to amend the state finance law, in relation to providing the option to employees of electronic confirmation of direct deposit in lieu of paper pay stubs THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Paragraph (c) of subdivision 4 of section 200 of the state finance law is relettered paragraph (e) and two new paragraphs (c) and (d) are added to read as follows: (C) ANY EMPLOYEE WHO REQUESTS TO HAVE THEIR SALARY DEPOSITED DIRECTLY IN A BANK PURSUANT TO THIS SECTION, MAY OPT OUT OF RECEIVING A PAPER PAY STUB AND MAY INSTEAD RECEIVE ELECTRONIC CONFIRMATION THAT THE DIRECT DEPOSIT TRANSFER HAS GONE THROUGH. (D) THE COMPTROLLER IS HEREBY AUTHORIZED TO PROMULGATE REASONABLE RULES AND REGULATIONS, AS MAY BE NECESSARY, TO ADMINISTER THE ELECTRONIC CONFIRMATION OF DIRECT DEPOSITS OF EMPLOYEES' SALARIES ESTABLISHED IN PARAGRAPH (C) OF THIS SUBDIVISION. THE COMPTROLLER SHALL PROVIDE NOTICE OF THE ELECTRONIC CONFIRMATION SYSTEM IN EACH EMPLOYEE'S PAPER PAY STUB. S 2. This act shall take effect on the one hundred eightieth day after it shall have become a law. Effective immediately the comptroller is authorized to promulgate any rules and regulations and take any other measures necessary to implement this act on its effective date.

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